The Early Night Club started three years ago by marketing consultant Alex Ruczaj, designer Nick Welsh and entrepreneur Vicky Fenton – three friends and work colleagues who had a mutual interest in having a good time.
It’s all pretty standard stuff but it might be worth having a read through if you’re concerned about such things.
Personal Identifable Information
Personal data is: “Information that relates to the identity of a natural person and can identify them directly or indirectly. An identifier could be name, number, location data, online identifier, physical, physiological, genetic, economic, cultural, or social.”
- what personal data Early Night Club may collect about you
- how and when Early Night Club will use the information we collect about you
- on what basis Early Night Club will collect and use your personal data
- whether Early Night Club will disclose your details to anyone else
- how long Early Night Club will keep your data
- where your data will be stored
- your choices regarding the personal data you provide to us
If you would like more information or would like to change the way we communicate with you, please contact us via email at firstname.lastname@example.org
Your personal data is protected by UK legislation, specifically the Data Protection Act 1998 and the Privacy and Electronic Communications (EC Directive) 2003. The General Data Protection Regulation (GDPR), EU regulation (2016/679), came into force on 25th May 2018 and provides enhanced rights and protection for the personal data of individuals within the European Union.
What personal data will Early Night Club collect about me?
Personal data is collected directly from you when you interact with Early Night Club, for example, when subscribing to our e-News. Data may be collected online, on paper, or sometimes in person.
The data we collect will typically include your name and email address but may sometimes also include your postal address and phone number. We may also collect some financial information from you when you buy tickets to our events. Early Night Club does not store any usable credit/debit card details. They are stored by our payment processors’ systems which themselves are subject to the strictest compliance regulations.
How and when will Amos Trust use the personal data we collect about you?
We will use the information we collect about you to process your requests and to keep in touch about Early Night Club’s events.
- to send information about our events and sometimes, other events that we think you might like to hear about
- to record any contact we have with you to help us provide you with the most appropriate communications
- to check that your communication preferences are up to date
- to notify you of changes to our policies
- to ensure that content from our website is presented in the most effective manner for you and your computer.
On what basis will Early Night Club process your data?
Early Night Club will use one of the following legal basis, outlined in the GDPR, when processing your personal data.
We will always seek to obtain freely given, clear and specific consent before processing personal data. Our communications and website will have clear instructions on how to withdraw consent or change communication preferences.
Necessary for contract:
We will need to process personal data if we enter into a contract with you.
We need to keep certain information that contains personal data such as financial records to comply with our statutory obligations.
We may have to use some personal data when it is your vital interests for us to do so such as in a medical emergency.
We may use your personal data to contact you where we believe it is in our legitimate interest to do so and where we are confident that such processing is not likely to prejudice your legitimate interests or rights and freedoms.
An example of this may be to let you know about an event or an activity we think would particularly interest you. If we do contact you on this basis we will offer you the opportunity to request that we do not do so again in the future.
Will Early Night Club share your personal data with anyone else?
We will only use your information within Early Night Club for the purposes for which it was obtained. Early Night Club will not, under any circumstances, share or sell your personal data with any third party for marketing purposes and you will not receive offers from other organisations or companies as a result of giving your details to us.
We may need to share your data with third-party organisations who provide services to us such as printing, delivering post, sending emails and processing payments. We will only provide these organisations with the specific information they need to provide the service we have asked them to deliver and we will ensure that your data is treated with respect and integrity at all times.
How long will Amos Trust keep my personal data?
We will hold your personal data on our systems for as long as is necessary for the relevant activity. We will only keep data deemed ‘sensitive’ under the GDPR for the minimum amount of time necessary for us to deliver the activity for which we needed the data.
Where will my data be stored?
The personal data Early Night Club holds is primarily stored using three cloud-based database programmes – Campaign Monitor, Dropbox and Google Drive. These companies have stringent security systems in place and provide detailed data usage agreements to their customers.
Work in progress containing personal data may occasionally be temporarily stored on the local hard-drives of Early Night Club staff but our policy is to ensure that data is moved to the more secure storage solutions detailed above as soon as is practicable.
How can I update, see or delete my personal data?
The accuracy of your information is important to us. We want to ensure that we are able to communicate with you in ways that you are happy with and to provide you with information that is of interest to you.
If you wish to change how we communicate with you or update the information we hold, then please email us at email@example.com
Our emails always contain instructions detailing how to unsubscribe or change your communications preferences.
You have the right to request to see the personal data Early Night Club holds about you and also the ‘right to be forgotten’ (i.e. to ask us to delete all the personal data we hold about you). Please email us at firstname.lastname@example.org if you wish to pursue either of these options.
Cookies are small text files on your computer or device. They are made by your web browser when you visit a website. Every time you go back to that website, your browser will send the Cookie file back to the website’s server.
Cookies do lots of different jobs, like letting you navigate between pages efficiently, remembering your preferences and generally improving the user experience when using the website.
Information that Early Night Club collects from your computer or mobile device
Cookies are useful because they allow a website to recognise a user’s device. You can find more information about Cookies at allaboutcookies.org and youronlinechoices.eu.
Cookies do lots of different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improving the user experience. They can also help to ensure that adverts you see online are more relevant to you and your interests.
Information supplied in Cookies also allows us to measure the effectiveness of online marketing campaigns for Early Night Club. This enables us to ensure any money we spend on digital marketing gives us a good return on investment.